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Xero Accounting Software #4 Enter Data for First Month

Enter first month of data and analyze reports after each transaction

Created byRobert Steeleworkspace_premiumBest Instructor
BeginnerUpdated Nov 13, 2023

What You'll Learn

  • check_circleData input for the first month of operations
  • check_circleAnalyzing reports after each transaction
  • check_circleCreating chart of accounts, customer list, vendor list, and inventory list as we go
  • check_circleReviewing and interpreting core financial reports

About This Course

This is the fourth in a series of courses about Xero Accounting software. We will focus on entering the first month of data input, covering the most common transactions in an accounting cycle, noting the issues that often happen in the first month of operations.

For example, in the first month of operations, we often need to add new general ledger accounts as we do our data input. We also often need to add many more customers and vendors.

Key learning outcomes include:

  • Entering initial financing transactions like owner investments and loans.
  • Recording purchases of essential assets, including fixed assets and inventory.
  • Processing customer sales using both invoice and receive money forms.
  • Managing cash flow through effective deposit strategies, including the use of a clearing account.
  • Handling routine expenses and understanding prepaid assets.
  • Setting up and assigning costs/time to Projects for job costing.
  • Creating customer invoices from billable expenses and project time entries.
  • Understanding the immediate impact of these transactions on the Balance Sheet and Income Statement.
  • Reviewing and interpreting core financial reports and essential sub-ledgers.

By the end of this course, you'll have a solid understanding of the day-to-day data entry required for the first month in Xero and how these entries lay the groundwork for accurate financial reporting and analysis.

Course Content

1 activity • 21 videos • duration: 7h 48m

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Section 121 videos • 7.8 hours
  • videocamOptions for Starting Data.
    Duration 6:07
  • videocam7020 Deposits - Owner Investment & Loan
    Duration 20:51
  • videocam7040 Record Investment
    Duration 19:32
  • videocam7043 Purchase of Fixes Assets
    Duration 19:41
  • videocam7060 Enter Purchase Order P.O.
    Duration 16:43
  • videocam7080 Payment for Inventory Linked to Purchase Order P.O.
    Duration 28:42
  • videocam7083 Transaction Correction
    Duration 10:48
  • videocam7100 Invoice Selling Inventory
    Duration 26:12
  • videocam7120 Receive Payment Or Deposit From Invoice
    Duration 25:58
  • videocam7140 Receive Money Form Payment Received at Point of Sale (1)
    Duration 20:57
  • videocam7160 Deposits From Cash Clearing Account
    Duration 14:45
  • videocam7180 Invoice Created from a Spend Money Form with Assigned Expenses to Customer (1)
    Duration 28:35
  • videocam7200 Receive Payment From Invoice & Make Deposit
    Duration 17:28
  • videocam7220 Write Checks for Expenses & Prepaid Assets
    Duration 30:32
  • videocam7240 Bill Pay
    Duration 16:13
  • videocam7260 Projects Set Up
    Duration 16:41
  • videocam7280 Pay Employees
    Duration 34:59
  • videocam7300 Enter Billable Time to Projects & Invoice
    Duration 29:33
  • videocam7310 Assign Expenses to a Customer or Project
    Duration 24:42
  • videocam7320 Month One Reports
    Duration 30:16
  • videocam7325 Bundle Month One reports for a Client
    Duration 28:55

Your Instructor

Robert Steele

CPA, CGMA, M.S. Tax, CPI

menu_book294 courses
star1,974 reviews

Through working with students from many different schools, Mr. Steele has learned best practices for helping people understand accounting fast. Learning new skills and finding the best way to share knowledge with people who can benefit from it is a passion of his. Mr. Steele has experience working as a practicing Certified Public Accountant (CPA), an accounting and business instructor, and curriculum developer. He has enjoyed putting together quality tools to improve learning and has been teaching, making instructional resources, and building curriculum since 2009. He has been a practicing CPA since 2005. Mr. Steele is a practicing CPA, has a Certified Post-Secondary Instructor (CPI) credential, a Master of Science in taxation from Golden Gate University, a Bachelor’s Degree in Business Economics with an emphasis in accounting from The University of California Santa Barbara, and a Global Management Accounting Designation (CGMA) from The American Institute of CPA (AICPA). Mr. Steele has also authored five books that can be found on Amazon or in audiobook format on Audible. He has developed bestselling courses in accounting topics including financial accounting and QuickBooks accounting software. In addition to working as an accountant, teaching, and developing courses Mr. Steele has helped create an accounting website at accountinginstruction, a YouTube channel called Accounting Instruction, Help, and How Too, and has developed supplemental resources including a Facebook Page, Twitter Page, and Podcasts that can be found on I-tunes, Stitcher, or Soundcloud. Mr. Steele's teaching philosophy is to make content applicable, understandable, and accessible. Adult learners are looking for application when they learn new skills. In other words, learners want to be able to apply skills in the real world to help their lives. Mr. Steele’s formal accounting education, practical work experience, and substantial teaching experience allow him to create a curriculum that combines traditional accounting education with practical knowledge and application. He accomplishes the goals of making accounting useful and applicable by combining theory with real-world software like Excel and QuickBooks. Many courses teach QuickBooks data entry or Excel functions but are not providing the real value learners want. Real value is a result of learning technical skills like applications, in conjunction with specific goals, like accounting goals, including being able to interpret the performance of a business. Mr. Steele makes knowledge understandable by breaking down complex concepts into smaller units with specific objectives and using step by step learning processes to understand each unit. Many accounting textbooks cram way too much information into a course, making it impossible to understand any unit fully. By breaking the content down into digestible chunks, we can move forward much faster. Mr. Steele also makes use of color association in both presentations and Excel worksheets, a learning tool often overlooked in the accounting field, but one that can vastly improve the speed and comprehension of learning accounting concepts. The material is also made understandable through the application of concepts learned. Courses will typically demonstrate the accounting concepts and then provide an Excel worksheet or practice problems to work through the concepts covered. The practice problems will be accompanied by an instructional video to work through the problem in step by step format. Excel worksheets will be preformatted, usually including an answer tab that shows the completed problem, and a practice tab where learners can complete the problem along with a step by step presentation video. Mr. Steele makes learning accounting accessible by making use of technology and partnering with teaching platforms that have a vision of spreading knowledge like CPDformula.

Credit Information

Is this course eligible for my CPD requirements as a Canadian CPA?

Provincial regulators of CPAs in Canada do not require that independent providers of CPD be approved to offer courses. Instead, individual CPAs are responsible for assessing whether a CPD activity meets their requirements, and may take activities from any source provided those requirements are met.

Every course offered on LearnFormula is delivered by a qualified subject matter expert or learning organization, and advances learning objectives that are relevant to the responsibilities or professional competencies of Canadian CPAs. All activities on LearnFormula are quantifiable in terms of hours, and are also verifiable, in that users receive documented evidence of their attendance via a certificate of completion after finishing a course (and this certificate is stored by LearnFormula indefinitely). Nearly 100,000 Canadian CPAs successfully satisfy their CPD requirements via LearnFormula on an annual basis.

What Students Are Saying

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Frequently Asked Questions

We are a registered provider with 300+ associations and regulatory bodies worldwide. We operate across 27 global markets including Canada, the US, Australia, and the UK. Every course page clearly displays its specific accreditations. Upon completion, you receive a professional certificate that can be validated online. Our certificates include all necessary accreditation details, credit hours, and completion dates, and are formatted specifically to meet the submission requirements of most global regulatory bodies.

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